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E-Blast: PBP Reporting Deadline - Reminder

December 7, 2016 3:07 PM

Dear Providers:

December 10th is the deadline for reporting November's PBP data into GA+SCORE and Georgia SHINES. As a reminder: for FY2017, one new test measure and one modified measure require additional reporting, as indicated in the PBP Reporting Guide eblasted July 14th and linked below. Please be sure you have completed the additional reporting relevant to sibling placements and the expanded Staff Training measurement as well as the normal monthly reporting.

A few reminders as you complete your reporting:

  • The count of staff training hours required for PBP is based on the fiscal year. Staff working at least 60 days during the quarter as an HSP, CSS, CSW, or Life Coach must complete six hours of training during the quarter towards the annual requirement of 24 hours. Hours are not rolled over from previous fiscal years.
  • If a staff person at your agency changes from an RBWO role that does not require PBP annual training hours to a role that does, please use the "Role End Date" field and select "Reassigned within agency" as the reason, before adding a new record with the updated RBWO role and role start date. Reporting role changes correctly ensures that you do not lose points on the PBP Staff Training measure.
  • Providers must ensure that the SHINES Person ID that appears beside the child's name on your SHINES roster is correctly copied into GA+SCORE in order for you to receive credit for data you report into SHINES. Only one attempt is made to import each month's visits: if the correct SHINES Person ID is not listed in GA+SCORE at the time of the monthly import, visits for that month will not be retrieved later in the contract year.
  • Visits/contacts reported into SHINES - such as ECEMs, general contacts, and permanency contacts with parents - must have the correct purpose and narrative type in order to be credited for PBP.
  • Specialty ILP/TLP providers must report for ILP/TLP measures as well as for CCI measures. (These measures apply only to specialty programs, not to all CCIs and CPAs caring for older children.) ILP/TLP-specific screens include the ILP/TLP Roster under the orange Rosters tab, and the ILP/TLP screen under each child's blue Placements tab.

For additional information about PBP measures and reporting, including the FY 2017 Room Board and Watchful Oversight Performance-based Placement Measurements and Standards Guide, please visit https://www.gascore.com/content/page.cfm/300.

If you have questions about policy, including PBP measures, please contact OPM. If you have questions about reporting data to GA+SCORE, please contact Care Solutions.

Thank you,

The Office of Provider Management