Dear Providers:

October 10th is the deadline for reporting September's PBP data into GA+SCORE and Georgia SHINES, as well as all staff training completed in Q1.

There are no new measures for FY2018; however, please keep in mind that the staff training measure and the EPSDT medical measure/incentive have changed slightly to align with the FY2018 RBWO Minimum Standards.

• The staff training measure components for quarterly training and safety checks apply to staff in all roles except N/A, regardless of their hours worked per week. The components for Foundations registration & completion apply only to staff in the roles CSS, CSW, HSP, and LC. Details are available in the eblast "PBP Reporting Reminder: Staff Records and Foundations Training", sent 9/20/2017. You can also watch the video explanation at https://vimeo.com/236243644/9f4829c897 (ignore the reference to the prerequisite video).
  
• EPSDT medical appointments must meet the schedule printed in Minimum Standard 6.2. You can also watch the video explanation at https://vimeo.com/236243578/10957fd4da (ignore the reference to the prerequisite video).
  

Details on reporting for all measures are available in the updated PBP Measurements and Standards Guide posted to https://www.gascore.com/content/page.cfm/300. The complete set of videos for the FY 2018 PBP measurements, including the prerequisite video, will be released for the October trainings in Macon.

A few reminders as you complete your reporting:

• The count of staff training hours required for PBP is based on the fiscal year. Staff working at least 60 days during the quarter in any role except N/A must complete six hours of training during the quarter towards the annual requirement of 24 hours. Hours are not rolled over from previous fiscal years.
  
• If a staff person at your agency changes from an RBWO role that does not require PBP annual training hours to a role that does, please use the "Role End Date" field and select "Reassigned within agency" as the reason, before adding a new record with the updated RBWO role and role start date. Reporting role changes correctly ensures that you do not lose points on the PBP Staff Training measure.
  
• Providers must ensure that the SHINES Person ID that appears beside the child's name on your SHINES roster is correctly copied into GA+SCORE in order for you to receive credit for data you report into SHINES. Only one attempt is made to import each month's visits: if the correct SHINES Person ID is not listed in GA+SCORE at the time of the monthly import, visits for that month will not be retrieved later in the contract year.
  
• Visits/contacts reported into SHINES - such as ECEMs, general contacts, and permanency contacts with parents - must have the correct purpose and narrative type in order to be credited for PBP.
  
• Specialty ILP/TLP providers must report for ILP/TLP measures as well as for CCI measures. (These measures apply only to specialty programs, not to all CCIs and CPAs caring for older children.) ILP/TLP-specific screens include the ILP/TLP Roster under the orange Rosters tab, and the ILP/TLP screen under each child's blue Placements tab.
  

For additional information about PBP measures and reporting, including the FY 2018 Room Board and Watchful Oversight Performance-based Placement Measurements and Standards Guide, please visit https://www.gascore.com/content/page.cfm/300.

If you have questions about policy, including PBP measures, please contact OPM. If you have questions about reporting data to GA+SCORE, please contact Care Solutions.

Thank you,

The Office of Provider Management