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E-Blast: PBP Reporting Deadline - Reminder AND Video Guides

January 8, 2018 5:42 PM

Dear Providers:

January 10th is the deadline for reporting December's PBP data into GA+SCORE and Georgia SHINES.

There are no new measures for FY2018; however, please keep in mind that the staff training measure and the EPSDT medical measure/incentive have changed slightly to align with the FY2018 RBWO Minimum Standards.

  • The staff training measure components for quarterly training and safety checks apply to staff in all roles except N/A, regardless of their hours worked per week. The components for Foundations registration & completion apply only to staff in the roles CSS, CSW, HSP, and LC. Details are available in the eblast "PBP Reporting Reminder: Staff Records and Foundations Training", sent 9/20/2017.
  • EPSDT medical appointments must continue to be entered into GA+SCORE for your Scorecard to calculate those measures and they must meet the schedule printed in Minimum Standard 6.2.

Details on reporting for all measures are available in the updated PBP Measurements and Standards Guide posted here under Key Documents and Forms. The complete set of videos for the FY 2018 PBP measurements, including the prerequisite video, is available here.

A few reminders as you complete your reporting:

  • The count of staff training hours required for PBP is based on the fiscal year. Hours are not rolled over from previous fiscal years.
  • If a staff person at your agency changes from an RBWO role that does not require PBP annual training hours to a role that does, please use the "Role End Date" field and select "Reassigned within agency" as the reason, before adding a new record with the updated RBWO role and role start date. Reporting role changes correctly ensures that you do not lose points on the PBP Staff Training measure.
  • Providers must ensure that the SHINES Person ID that appears beside the child's name on your SHINES roster is correctly copied into GA+SCORE in order for you to receive credit for data you report into SHINES. Only one attempt is made to import each month's visits: if the correct SHINES Person ID is not listed in GA+SCORE at the time of the monthly import, visits for that month will not be retrieved later in the contract year.
  • Visits/contacts reported into SHINES - such as ECEMs, general contacts, and permanency contacts with parents - must have the correct purpose and narrative type in order to be credited for PBP.
  • Specialty ILP/TLP providers must report for ILP/TLP measures as well as for CCI measures. (These measures apply only to specialty programs, not to all CCIs and CPAs caring for older children.) ILP/TLP-specific screens include the ILP/TLP Roster under the orange Rosters tab, and the ILP/TLP screen under each child's blue Placements tab.

For additional information about PBP measures and reporting, including the FY 2018 Room Board and Watchful Oversight Performance-based Placement Measurements and Standards Guide, please click here to see RBWO Key Documents and Forms.

If you have questions about policy, including PBP measures, please contact OPM. If you have questions about reporting data to GA+SCORE, please contact Care Solutions.

Thank you,

The Office of Provider Management