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E-Blast: PBP Reporting Deadline -- December 2018 Data

January 9, 2019 2:25 PM

Dear Providers:

January 10th is the deadline for reporting December's PBP data into GA+SCORE and Georgia SHINES. Remember that any staff training completed in Q2 (October - December) must also be reported to GA+SCORE by 1/10.

As you report, keep in mind that new incentives were added in FY 2019, and some TLP/ILP reporting has moved to different screens in GA+SCORE. See the eblast "GA+SCORE System Updates for FY2019 PBP Measures" for more information on those changes.

Details on reporting for all measures are available in the updated PBP Measurements and Standards Guide posted on the website under Key Documents and Forms.

A few reminders as you complete your reporting:

  • The count of staff training hours required for PBP is based on the fiscal year. Hours are not rolled over from previous fiscal years.
  • If a staff person at your agency changes from an RBWO role that does not require PBP annual training hours to a role that does, please use the "Role End Date" field and select "Reassigned within agency" as the reason, before adding a new record with the updated RBWO role and role start date. Reporting role changes correctly ensures that you do not lose points on the PBP Staff Training measure.
  • Providers must ensure that the SHINES Person ID that appears beside the child's name on your SHINES roster is correctly copied into GA+SCORE in order for you to receive credit for data you report into SHINES. Only one attempt is made to import each month's visits: if the correct SHINES Person ID is not listed in GA+SCORE at the time of the monthly import, visits for that month will not be retrieved later in the contract year.
  • Visits/contacts reported into SHINES - such as ECEMs, general contacts, and permanency contacts with parents - must have the correct purpose and narrative type in order to be credited for PBP. Only approved visits are imported to GA+SCORE.
  • Remember that you must report training hours by the end of the quarter in which they are completed; e.g., hours completed in July must be reported to GA+SCORE by October 10th.
  • EPSDT medical appointments must be entered into GA+SCORE for your Scorecard to calculate those measures and they must meet the schedule printed in Minimum Standard 6.2.
  • Specialty ILP/TLP providers must report for ILP/TLP measures as well as for CCI measures. (These measures apply only to specialty programs, not to all CCIs and CPAs caring for older children.) ILP/TLP-specific screens include the ILP/TLP Roster under the orange Rosters tab, and the ILP/TLP screen under each child's blue Placements tab.

If you have questions about policy, including PBP measures, please contact OPM. If you have questions about reporting data to GA+SCORE, please contact Care Solutions.

Thank you,

The Office of Provider Management