Dear Providers:

October 10th is the deadline for reporting September's PBP data into GA+SCORE and Georgia SHINES. That includes all staff training hours completed during Q1 (July - September).

Please continue to use the documents posted on the website under Key Documents and Forms. We'll notify you when updated FY20 documents have been posted.

A few reminders as you complete your reporting:

• The count of staff training hours required for PBP is based on the fiscal year. Hours are not rolled over from previous fiscal years.
• If a staff person at your agency changes from an RBWO role that does not require PBP annual training hours to a role that does, please use the "Role End Date" field and select "Reassigned within agency" as the reason, before adding a new record with the updated RBWO role and role start date. Reporting role changes correctly ensures that you do not lose points on the PBP Staff Training measure.
• Providers must ensure that the SHINES Person ID that appears beside the child's name on your SHINES roster is correctly copied into GA+SCORE in order for you to receive credit for data you report into SHINES. Only one attempt is made to import each month's visits: if the correct SHINES Person ID is not listed in GA+SCORE at the time of the monthly import, visits for that month will not be retrieved later in the contract year.
• Visits/contacts reported into SHINES - such as ECEMs, general contacts, and permanency contacts with parents - must have the correct purpose and narrative type in order to be credited for PBP. Only approved visits are imported to GA+SCORE.
• Remember that you must report training hours by the end of the quarter in which they are completed; e.g., hours completed in August must be reported to GA+SCORE by October 10th.
• EPSDT medical appointments must be entered into GA+SCORE for your Scorecard to calculate those measures and they must meet the schedule printed in Minimum Standard 6.2.
• Specialty ILP/TLP providers must report for ILP/TLP measures as well as for CCI measures. (These measures apply only to specialty programs, not to all CCIs and CPAs caring for older children.) ILP/TLP-specific screens include the ILP/TLP Roster under the orange Rosters tab, and the ILP/TLP screen under each child's blue Placements tab.

If you have questions about policy, including PBP measures, please contact OPM. If you have questions about reporting data to GA+SCORE, please contact Care Solutions.

Thank you,

The Office of Provider Management