Staff Georgia District Directors, Regional & County Directors,

Effective 12/12/2017, PRO Team waivers are no longer required for Hoteling Services (Co-Star Codes: 518-00h –Hoteling/518-00m – Miscellaneous/518-00s-Supervision/518-00b-Mileage). The new procedure going forward will be:

• County Staff will send an email to the Regional Director requesting approval for all hotel stays. The email will detail provider of service, number of days, approximate cost and reason hoteling services are needed.
• Case Manager will complete a service authorization (SA) in SHINES and list the amount as 5000.00. SA’s for hoteling services are only an approximate amount so whatever is needed when the provider bills us as long as it is under 5000.00 accounting will pay.
• Regional Director will approve/deny all hotel stays in writing to the requestor. This email will need to be forwarded to the county contract liaison for provider invoicing purposes. The County contract liaison will attach an approval email to the providers invoice packet and ensure it is correct prior to sending to accounting for payment.
• All hoteling costs exceeding $5,000 per child must be sent to Debra Lookabill for prior approval by the Regional Director.

Debra C. Lookabill, MSW

DFCS Contract Administration Director

2 Peachtree St, NW/Suite 19-107

Atlanta, GA  30303

Office: 404-463-1819

Work Cell: 404-558-7852

Email: debra.lookabill@dhs.ga.gov